Email Etiquettes to Boost Your Career

In today’s digital age, email has become an essential tool for communication in the workplace. Email communication can often dictate the success or failure of a project, the growth of a business, or even the advancement of an individual’s career.

Whether you are a seasoned professional or a newcomer to the corporate world, it is crucial to understand the basics of email etiquette. How you communicate through email can significantly impact your professional image and even determine your career prospects. So, let us dive into the details of email etiquette that can help you grow your career.

Mailerlite/ Pinterest | A subject line should be concise and informative, providing the recipient with a clear idea of the email’s content

Write a Clear Subject Line

A subject line is your email’s headline and should be concise and informative. A well-composed subject line opens the door to better email communication. People receive an enormous number of emails daily and do not have the time to read every email they receive. Therefore, a clear subject line can make the difference between your email being opened and read or deleted without ever being seen.

A well-written subject line will help the recipient understand what the email is about before opening it and thus ensure a timely response. Try and be as specific as possible in the subject line and add the urgency, if any, about the email.

Ramakant/ Getty Images | As a professional, clear and concise communication is key to effective communication in any setting

Start With a Professional Salutation

The salutation is the introduction of your email. Address the recipient by their name, title, and company. Avoid informal greetings like “Hey” and opt for more formal salutations like “Good Morning/Afternoon” or “Dear Mr./Ms./Dr.”

Always Greet the Recipient

Personalizing your email greetings is a great way to begin your emails. It shows that you respect the recipient and value their time. Choose an appropriate salutation depending on the situation and the person you are addressing. It is always safe to address them by their name.

Keep Your Message Brief

Nobody wants to read a long email. Keep your message brief and to the point. Remember that your email recipient doesn’t have much time to read long emails, and you want to ensure you convey your message clearly and efficiently. Your email should be written with a clear purpose, and it should be easy to read.

Karen Hertzberg/ Flickr | “Best,” “Regards,” “All the best,” and “Best regards” are some of the safest email closings

Use Proper Grammar and Punctuation

A poorly written email with spelling and grammar errors can make a bad impression on the recipient. Remember to proofread your email before sending it. Use correct grammar, capitalization, and punctuation. An email full of errors can make you appear unprofessional.

End Your Emails With a Call-to-Action

Every communication with your email recipient should have a purpose. Make sure that your email has an end goal in mind. It could be asking a question, confirming a meeting, or starting a project. Whatever your end goal is, make it clear and straightforward, and ensure you end your email with a call to action.